The virtual office is a physical business address that can be used for company formation in Denmark. This type of service will also include additional, office-related services according to a pre-established fee so that clients can benefit from the usual uses of an office space. Our company has a vast experience in company registration services in Denmark and can provide all types of virtual office services to suit the business needs of all types of investors in the country.
| Quick Facts | |
|---|---|
| Best used for |
Small and medium companies |
Advantages of a virtual office |
Flexible and more cost-efficient, compared to a traditional office space Suitable to companies in many business fields which are not location-dependent |
Registered address option | Yes |
| Location | Central locations in Copenhagen and other cities in Denmark |
| Coworking spaces | Yes |
| Individual offices in Denmark | Yes |
| Meeting rooms | Yes. Available through advance booking |
| Connectivity | High speed Wi-Fi offered at all locations |
| Facilities | A virtual office in Denmark will typically provide mail and voicemail forwarding services, a receptionist and access to lounge areas and secure parking |
| Secretary services in Denmark | As per the chosen package |
| Local business telephone | Upon request |
| Rent duration for a virtual office in Denmark | Monthly in most cases |
| Special packages/plans | Premium office space, priority access to meeting rooms and other facilities |
| Approximate costs | Can start at DKK 1,000 per month, depending on location |
| Change from traditional office to virtual office in Denmark | Yes, by notifying the Danish Business Authority of the address change |
| Documents required to acquire the service | – ID/passport, – proof of address, – company registration certificate (if any). |
Timeframe to acquire the service (approx.) | 1–3 business days |
Minimum rental period | 1 month |
| Availability of specific laws (if any) | General specific laws applied indirectly and regulated under Danish Business Authority rules and address regulations. |
| Availability for foreign companies (YES/NO) | YES |
| Availability for natural persons (YES/NO) | YES |
| Maximum duration of the contract | Usually up to 12 months (renewable). |
| Contract renewal possibility (YES/NO) | YES |
| Receptionist services available (YES/NO) | YES (depending on the provider) |
| Taxes (if any) | No special taxes; VAT may apply to the service. |
| Usage of a virtual office as a co-working space | YES (optional with certain providers) |
| Other facilities available | – mail forwarding, – meeting rooms, – call handling, – business phone number. |
| Possibility to acquire more than one virtual office service (YES/NO) | YES |
| Employee required | NO |
| Virtual assistant option (YES/NO) | YES (depending on the service package) |
Table of Contents
What is your virtual office package in Denmark?
The Virtual Office package provided by CompanyFormationDenmark.com contains:
1. Business address: a virtual office in Copenhagen or Aarhus that allows the company to keep in touch with the clients in a credible manner;
2. Registered office: the address of the virtual office is necessary for opening a Danish company – it will serve as the registered address, a function otherwise taken by the traditional rented or purchased office.
3. Mail collection and forwarding: this service includes the receipt and collection of mail and packages that arive at the address, after which they are forwarded as instructed.
4. Incoming and outgoing faxes: local fax number usage as needed as well as fax forwarding.
5. A local telephone number: at the location of the office, complete with receptionist services.
Who can use a virtual office in Denmark?
Anyone, including entrepreneurs, start-ups, small businesses, and entrepreneurs looking to open a company in Denmark without the need for physical office space, can use a virtual office.New businesses, especially those with limited budgets, can benefit from virtual offices as it is a cost-effective solution for obtaining a business address and administrative services.
What are the main steps for opening a virtual office in Denmark?
Here is some general advice about how to open a remote company:
- Select your virtual office provider. Danish law allows businesses to use a virtual office as their registered address. This means you can choose a virtual office provider in Denmark to fulfill this legal obligation.
- Have a well-developed business plan that includes your company services/products, competitors, marketing strategies, etc.;
- Hire employees, if you need additional workforce for your business;
- Register a domain name that represents your business on the internet;
- Ensure you and your team have functional laptops and an internet connection;
- Select tools that might help you and your team with your business activities (invoicing tools, file-sharing apps, instant messaging apps, video conferencing software, etc.)
- Set working hours to provide structure for remote employees.
You can also watch a video presented by our team on the main features of the virtual office:
How long will it take to start a company with a virtual office in Denmark in 2026?
The duration for the formation of the company is based on the preparation of the articles of incorporation, documentation of the share capital, and the registration process. The main steps involved are:
- Choosing the corporate structure;
- Preparing the articles of incorporation;
- Getting a Danish registered address;
- Proving the DKK 20,000 share capital;
- Registering the company; and
- Getting the CVR number.
Are there any additional services available?
Business owners may find that they need additional services. In this case, we can also provide the following:
1. Dedicated fax service: this includes a private and dedicated number;
2. Call redirecting: in addition to the services already provided, specialized call redirecting to a chosen primary number;
3. Bank statement collection: if needed, our agents can also help you with this service;
4. Extra usage office usage: this includes the extra usage of office and meeting room space, as needed.
Can I hire empoyees with a virtual office in Denmark?
Yes, it is possible to hire employees for your company, even if you have registreded a virtual office in Denmark as your address. The virtual office is the official address for your company, but you can still hire employees. You can choose individuals who can work remotely from different locations, from their own homes, or from other remote workspaces.
Are virtual offices in Denmark safe?
Yes, our virtual offices in Denmark are safe and secure. We have secure physical premises to receive and handle your mail and documents to protect sensitive information. Additionally, all our data security measures are in place to protect your personal and business information. Phone systems and email forwarding are encrypted and protect your communications.
What are the costs involved for a virtual office in Denmark in 2026?
Depending on the services opted for and the needs of the business, the cost of a virtual office in Denmark can vary. A virtual office is able to help in reducing costs related to the operation of conventional offices, especially for businesses which do not need physical presence.For reference, the formation cost of a simple Danish ApS is DKK 3,000 + VAT, exclusive of the share capital and company registration cost. The minimum share capital is DKK 20,000, and the company registration fee is around DKK 700.
What are the advantages of the virtual office?
The list below includes the four main advantages of working via a virtual office in Denmark:
- Reduced costs: the costs related to working via a virtual office are comparably lower to those needed for the upkeep of a rented or purchased office space.
- Physical address: the business will not lack a physical address that is needed for company formation and for correspondence.
- Complete services: the flexibility of this office is important for some types of companies and clients can choose between various services like mail forwarding, telephone answering and others so that the business has an adequate, professional presence.
- Suitable for all types of businesses: small and medium-sized businesses, but especially startups in Denmark have the greatest benefits when choosing to work via a virtual office.
Please do not hesitate to contact us if you need additional details about the virtual office services provided by our agents as well as complete assistance for Danish company formation.